Executive Assistant to COO

We are looking for a strong coordinator with a can-do attitude, someone who thrives in a fast-paced environment, takes accountability, and has a keen business sense. The ideal candidate will be able to handle all aspects of coordination, including travel arrangements, managing expenses and organizing events, among other responsibilities.

• Executive & Personal Support: Provide comprehensive assistance to the COO, including calendar management, coordinating personal and business-related tasks, and handling ad-hoc requests.
• Team & Office Assistance: Partially support the Cyprus-based team with document processing, minor office tasks, and occasional office-related requests.
• Travel & Visa Coordination: Handle all aspects of travel and visa arrangements for the COO, ensuring seamless travel logistics and documentation.
• Document Coordination: Manage, organize, and coordinate crucial documents for the COO, ensuring accuracy and timely preparation.
• Strategic Session & Event Coordination: Plan and arrange strategic sessions, draft communications, finalize dates, and manage logistics for COO-led events.
• Ad-hoc Requests: Handle various on-demand tasks, such as tracking birthdays and special occasions for colleagues and the COO’s family, arranging gifts and preparing celebration cards.

• A commitment to full-time availability, seamlessly aligning with the COO’s schedule (1:00 PM - 9:00 PM Nicosia time).
• A strong track record of success in administrative roles, demonstrating reliability and professionalism.
• Advanced English proficiency (C1 level or higher) to excel in communication and collaboration.
• An exceptional eye for detail, with a meticulous and methodical approach to tasks and problem-solving.
• The ability to self-manage and prioritize tasks independently, ensuring efficient workflow.
• Proficiency in Excel analytics, including pivot tables and lookup functions, as well as experience utilizing tools like ChatGPT.
• Knowledge or experience with document management systems, which is a valuable asset.

• 31 days of paid time off – 21 days of annual leave + 10 days sick leave, because balance matters
• Growth-focused environment – access to learning resources and clear pathways for advancement
• Fun team events: Join our online cooking classes, yoga sessions, and more – all from home!
• A Culture of Trust – Say goodbye to bureaucracy and micromanagement; we focus on results, not processes.
• Executive - You will have the opportunity to work with an inspiring self-made woman who is eager to provide invaluable learning and growth opportunities.